Check Out and Rental Settings

The Check Out/ Rental Settings tab appears in the Add Item form for an Asset type item. The settings at this tab apply to asset check-out. In order to check out an asset, the role of the logged-in user must include the Check Out featureThis feature is available in edit mode. It allows for asset check-out to an assignee in the web and mobile application. Access to this feature activates the Assets > Check Out option and the Check Out page in the web application and the Assets > Check Out option in the mobile application.. You are able to set the rental and check out time/duration for an asset at this tab. When you set a check out time/duration, the system automatically calculates the due back date/time when the asset is checked out to an assignee.

Note: If you do not set a check out time/duration for the asset item, the system will not automatically supply one at asset check out. You will have to manually set a due back date/time at the Check Out page, when the asset is being checked out.

Click the Check Out/Rental Settings tab to bring this portion of the form to the front.

• Rental Cost field: Enter the rental cost for the asset in this field.
• Rental Duration field: Select a rental duration for the asset. Enter the length of time the asset may be rented; click the drop-down arrow and select from the following options: Hour, Day, Week, or Month.
• Charge Weekends checkbox: The setting only applies to a rental period in days.
  • If marked, weekends will be included in the rental charge.
  • If unmarked, weekends will not be included in the rental charge.
• Check In Time field: Enter the check in time in this field.
  • The setting is applied to a check out period that is calculated in Days, Weeks, or Months.
  • If the check in time is set for Hours, the check in time will be calculated in hours, based on the check out time.
• Check Out Duration field: Enter the length of time the asset may be checked out; click the drop-down arrow and select from the following options: Hour, Day, Week, or Month.
• Check Out Skip Weekends checkbox: This setting only applies to a check out period in days.
  • If marked, weekends will not be included in the check out period.
  • If unmarked, weekends will be included in the check out period.